LivingMeeting vs Fireflies.ai
Fireflies is built to capture the meeting and route it everywhere else. LivingMeeting is built so less has to be routed — because the work left the room finished.
Fireflies.ai is an AI meeting assistant that joins calls on Zoom, Google Meet, and Microsoft Teams to record, transcribe, and summarize them, and to push those notes into other tools.
Piping a summary into six tools is a workaround for the meeting not producing anything.
Fireflies invests in what happens to the notes: the transcript, the summary, the sync into your CRM and your wiki. That is real value, and it exists because the meeting itself ends with nothing but talk. LivingMeeting attacks the same problem one step earlier. The document is written on the canvas during the discussion, the decision gets an owner in front of everyone, and the follow-up is on the calendar before goodbye — so there is a smaller gap for any integration to close.
Side by side
| Dimension | Fireflies.ai | LivingMeeting |
|---|---|---|
| Where the AI sits | Fireflies joins a call hosted somewhere else — Zoom, Meet, or Teams — as an additional participant. | LivingMeeting is the call. Video, agenda, transcript, canvas, and Livi are one room, so Livi acts on the meeting instead of observing it. |
| What you get out | A transcript and a written summary of what was said. | The same record, plus the work itself: documents, sheets, charts, and diagrams built on the shared canvas during the conversation. |
| When the work happens | After the call, from the recording. | During the call, in front of everyone, while people can still correct it. |
| Who owns the follow-up | Action items are extracted into notes for someone to assign later. | Action items get a named owner in the room, visible to everyone before anyone leaves. |
| The next meeting | Booked separately, in your calendar app, after the fact. | Livi reads connected Google and Outlook calendars, accounts for working hours, gathers live availability, and sends the invite before the room closes. |
| Next week's context | A folder of past summaries to re-read. | Recurring rooms roll forward: last time's decisions, open action items, and artifacts are already on the table when the room opens. |
| Meeting audio | Recording and retention policies vary by plan and configuration. | Audio is streamed for transcription and discarded after processing. Transcripts and artifacts stay in your workspace until you delete them. |
Descriptions of Fireflies.ai reflect how it positions itself publicly as of August 2026 and describe category-level architecture, not a feature-by-feature audit. Check their site for current details.
When Fireflies is the better choice
Genuinely — if any of these is you, Fireflies will serve you better than we will, and we would rather say so than win the wrong customer.
- You need every call across the company captured, including ones hosted by customers on their own platform.
- Routing transcripts and summaries into a CRM or knowledge base is the primary job to be done.
- Your team is committed to Zoom, Meet, or Teams as the place meetings happen.
Switching from Fireflies
Is LivingMeeting an alternative to Fireflies.ai?
It replaces the job, not the mechanism. Fireflies is an AI notetaker: it joins a meeting happening on another platform and writes up what was said. LivingMeeting is the meeting room itself, with the AI teammate inside it, so the output is the actual work — a document, a chart, an owned action item, a scheduled follow-up — rather than a record of the discussion. Teams usually move to LivingMeeting because summaries were never the bottleneck; follow-through was.
Can I use LivingMeeting and Fireflies together?
Yes. They do not conflict — Fireflies covers calls that happen on Zoom, Meet, or Teams, and LivingMeeting hosts the meetings you want to produce something. Many teams start by moving one recurring meeting, usually the one that keeps re-deciding the same things, and leave everything else where it is.
Do we have to change how we meet?
You send a LivingMeeting link instead of a Zoom or Meet link, and guests can join with just a display name — no account required. Calendars stay where they are: Livi connects to Google Calendar and Outlook, so invitations and availability keep working the way your team already expects.
What does LivingMeeting cost?
Free is $0 forever — three meetings a month, up to 30 minutes each, with Livi, the live canvas, the agenda, and the recap. Team is $10 per member per month for unlimited meetings up to 60 minutes. Business is $20 per member per month and adds branding controls and Google or Microsoft SSO. Enterprise is self-hosted and quoted per deployment.
We already push Fireflies notes into our CRM. What changes?
The direction of travel. Instead of a summary being generated after the call and pushed outward, the artifact is built inside the meeting and stays live afterwards — queryable from Claude or ChatGPT over MCP, and current in Slack. You keep an integration path; there is just less manual reconciliation between what the notes say and what actually got done.
Other comparisons
Start with the one that keeps re-deciding things.
Three free meetings a month, no credit card. Keep Fireflies on everything else while you find out.
Start free